Policies

Living in a residence hall represents a unique opportunity to experience community living. In a community, residents are afforded rights, and at the same time, have responsibilities to uphold the rules of that community. Some of the rules that are important in creating and maintaining a healthy community atmosphere are listed below. Please be aware that in addition to the rules stated, you are responsible for knowing, and will be held accountable to, the USF Student Code of Conduct, Federal and State Law, and Housing & Residential Education policies and procedures.

You are expected to be aware of and adhere to these rules for your own well-being as well as that of the residential community. The rules and regulations of the University and the residence halls are clearly explained in this publication. You are responsible for knowing these rules and for adhering to them at all times. Violating these rules may result in a violation of the Student Code of Conduct (SCC).

Activities within Your Room – Reference SCC 4.23

Along with your roommate, you are fully responsible for all activities that occur in your room. Even if you are not actively involved in a policy violation, you may be held responsible if you are present during such a violation, or if you give others access to your room. Therefore, you should always lock your room when you leave, even if you leave for only a few minutes. This will prevent others from committing violations in your room without your knowledge. It is your responsibility to put an end to any violation that occurs in your room, and to call Housing staff and/or University Police if you need assistance.

Alcohol – Reference SCC 4.17

The possession and consumption of alcohol is a privilege provided to those of legal age living within the residence halls with certain restrictions. These restrictions are designed to ensure the safety and well being of all students. Any behavior deemed disruptive that interferes with the rights of students living in housing due to alcohol consumption will lead to disciplinary action.

  • Consumption of alcoholic beverages and/or possession of open alcoholic containers are strictly prohibited in public areas. Public areas include hallways, labs, lounges, office areas, stairwells, common areas, community kitchens, public bathrooms, any non-approved recreational areas, outside buildings and any other areas deemed public by Housing & Residential Education.

Residents 21 and older:

  • May possess and consume alcohol only within the strict confines of their room or apartment
  • May possess and/or consume alcohol in the presence of their underage roommate
  • No drinking and/or open containers are allowed by anyone when underage guests are present in the student room/apartment

Residents under 21:

  • The possession or consumption of alcohol is prohibited
  • Guests of legal age cannot consume alcohol when the resident host of the room/apartment is under 21.

Residents may not possess excessive amounts of alcohol. The definition of “excessive” will be at the discretion of the Housing & Residential Education staff. Kegs, party balls, trashcans, beer bongs, beer pong tables or large vessels that contain alcoholic beverages are strictly prohibited within residence halls and surrounding areas. The creation or playing of games that encourage the drinking of alcohol is prohibited.

Appliances/Cooking – Reference SCC 4.21 and 4.13

Use of electrical appliances is permitted in rooms and apartments only under certain guidelines. Due to concern for fire and safety standards, only microwaves which use less than 1,000 watts, automatic coffee makers, and refrigerators which do not exceed 4.5 cubic feet may be used in student rooms and suites.

The following appliances are not allowed to be used in individual bed rooms or suites:

  • Toasters
  • George Foreman Grills
  • Hot Plates
  • Roasters
  • Popcorn poppers
  • Deep freezers
  • Heaters

The above appliances are allowed in apartments that contain a kitchen area. For more information as to specific appliances allowed within your room, please see your RA.

Doors – Reference SCC 4.02, 4.13, and 4.21

Exterior doors are never to be propped or disabled for any reason. Disabling or propping open building exterior doors carries the same consequences as tampering with other fire and life safety equipment and may result in immediate disciplinary action.

End door alarms will be armed nightly from 8pm to 8am and are not to be used during these times. End doors should only be used in the event of an emergency or as directed by a staff member. Tampering with end doors, including door propping and alarm disabling or destruction are prohibited.

Elevators – Reference SCC 4.02, 4.09, 4.10, 4.13, and 4.21

In order to keep elevators in safe working conditions, the following are prohibited and may result in disciplinary action: Intentional damage/and or vandalism, misuse, or tampering with elevators; smoking in elevators; overloading; use of emergency alarms and emergency stops in non-emergency situations.

Fire and Safety – Reference SCC 4.04, 4.09, 4.10, 4.13, 4.20, and 4.21

All residents are required to follow these fire and safety regulations. Our Fire and Safety regulations follow mandates set by the USF Office of Environmental Health and Safety. Fire drills are required at the beginning of each semester to insure that residents know what to do in the event of a fire and how to properly evacuate the building. Please review Fire and Safety information on the USF Office of Environmental Health and Safety website.

Fire and Safety Equipment:
In the interest of safety for all residents, it is imperative that fire and safety equipment is operable at all times. Tampering with fire and safety equipment is a third degree felony (Florida Statue 806.10) Therefore, the following acts are prohibited:

  • Tampering or playing with fire extinguishers, smoke detectors, exit lights, emergency lights, sprinkler heads, and other emergency equipment.
  • Tampering or pulling a fire alarm under false pretenses.
  • Rendering a smoke detector inoperative.
  • Obstructing stairwells and/or corridors with furniture, debris, and other materials.
  • Disabling or propping open the exterior door to any building.
Restricted Items:
The following are prohibited because of their serious potential as fire hazards:
  • Open flames such as candles, incense, smoking, and the burning of any materials, or other flame-emitted items.
  • Use or possession of fireworks or firecrackers.
  • Extension cords (only power strips with built in circuit breakers are allowed in the halls).
  • Personal grills
  • Flammable Liquids (and other hazardous chemicals)
  • Portable electric heaters
  • Lava lamps, halogen lamps and all lamps with paper shades. Never cover any light with any material that prevents the free flow of air around the bulb.
  • Extreme care should be taken with appliances such as curling irons, hair dryers, and irons. Do not leave these items on when not in use or place them next to flammable areas such as on the carpet or on beds.
  • Private gatherings held in student rooms/apartments must be confined to that specific room or apartment. The Housing & Residential Education staff reserves the right to determine if the occupancy of the room/apartment for private gatherings exceeds the amount that would be considered in violation of fire and safety regulations.

Fire, Health & Safety Inspections:
Housing & Residential Education staff will facilitate Fire, Health, and Safety Inspections each semester with at least 24 hours notice to residents. Any violations found during these inspections must be corrected within the specified time period. Residents are to immediate correct unsafe or potentially hazardous conditions in your room (such as overloaded power outlets) as requested by staff. Failure to correct fire, health, and safety violations may result in disciplinary actions.

Interactions with Housing and University Staff – Reference SCC 4.05, 4.09, and 4.20

Housing Staff members, who in the course of their duties are confronted with violations of University policy, are obligated to report them. Housing staff members include Residence Life Coordinators, Assistant Life Coordinators, resident assistants, community, facilities staff, housekeeping, and desk workers. The harassment of any housing staff members may result in disciplinary action.

Keys – Reference SCC 4.02, 4.13, and 4.21

In the interest of safety and security, residents are prohibited from giving their room key and/or access cards to anyone else to use. Keys are not to be duplicated under any circumstances. It is the responsibility of residents to report and pay for the replacement of any lost or stolen keys.

Maintenance & Damages – Reference SCC 4.02 and 4.21

Housing & Residential Education Facilities Maintenance staff strives to provide the best living environment for all residents. The Maintenance staff and residents share responsibility to maintain all rooms and buildings. Your responsibilities include:

  • Maintaining the condition of your room and its contents,
  • Timely reporting of damages or problems to School Dude,
  • Arrangement of furniture and belongings to facilitate easy access by maintenance staff (bathroom cleanings, A/C filters, etc),
  • Immediate correction of unsafe or potentially hazardous conditions in your room (such as overloaded power outlets) as requested by staff,
  • Restitution for damages to the physical area of your room (including the window and the outside of the door).
Motorized Vehicle and Traffic Rules and Regulations – Reference SCC 4.21

Motorcycles, mopeds, golf carts, other motorized vehicles or parts to a motorized vehicle may not be stored in the buildings at any time-including the period between semesters, Thanksgiving break and spring break. These vehicles must be properly parked in a designated parking spot on campus, following parking rules and regulations.

Pets – Reference SCC 4.21

Fish in aquariums limited to 10 gallons are the only pets allowed in on-campus housing. All other pets are prohibited. "Visiting" pets with the exception of fish are prohibited at all times within any residence halls.

Posting Materials – Reference SCC 4.21

Any materials posted in common areas including outside of room/apartment doors, windows, hallways, lounges, kitchens, common areas, etc. are subject to approval by Housing & Residential Education staff. Materials posted in rooms such as posters, pictures, etc. must be agreed upon by all roommate(s).

Housing & Residential Education Flier Approval Requirements:

  • Prior approval is required and a pdf of the poster must be submitted to HREFlierApproval@usf.edu.
  • For approvals to be made, fliers must contain an ADA statement, similar to: “For reasonable accommodations, please contact [insert name – optional], [phone number and/or e-mail address] (FL Relay 711).”
  • Flyers/posters are distributed to every Resident Assistant and one to each building for posting in the residence halls on campus.
  • Exactly 200 copies (no orange paper please) delivered RAR 235 at least two (2) weeks before event. Fliers received under two (2) weeks will still be distributed and posted, to the best of our ability, but guarantees cannot be made.
Quiet Hours – Reference SCC 4.09 and 4.21

Quiet hours are:

  • Sunday-Thursday from 10:00pm until 10:00am
  • Friday-Saturday from 12:00am to 12:00pm

During these hours, residents are expected to refrain from excessive noise and other disruptive activities.

Non-designated quiet times are “courtesy hours.” Courtesy hours are in effect 24 hours a day. During these times, residents are expected to maintain reasonable volume levels including conversations in stairwells, slamming doors, and stereo volume. Students are expected to comply when a request is made by fellow residents or staff members regarding noise. During Finals Week, 24-hour quiet hours are in effect through the end of the finals period.

Residence Hall Network – Reference SCC 4.03 and 4.21

The primary purpose of this network is to support students’ educational goals. In support of these goals, the following activities are prohibited. Participating in these activities may result in revocation of Network service and possible disciplinary action and/or criminal charges:

  • Setting up a router and building a private subnet
  • Setting up ANY type of information server such as web, gopher, e-mail, game etc.
  • Propagating e-mail chain letters
  • Forging mail
  • Allowing unauthorized persons access to the Network
  • The use of the Network for personal financial gain
  • Copying University-owned or licensed information to another computer without prior written approval
  • Modifying or attempting to modify University-owned or licensed information including software and data
  • Attempting to damage or disrupt networking services
  • The use of the Network, the University’s campus-wide network, or related resources in the commission of crime
  • The use of traffic intensive applications that may cause problems within the network or diluting the level of service to other users
  • No print servers, mail servers, FTP servers, etc. are allowed. The network sharing of any computer-related device or materials that may cause excessive network traffic is forbidden.
 
For policies, procedures and protocol relating to the USF Information Technology (IT), please refer to the IT Procedures and Standards page.
Guests – Reference SCC 4.21 and 4.23

You are responsible for the conduct of your guests, regardless of who they are, when they are present in housing. If you intend to have visitors or guests in the hall, be aware that you may be subject to disciplinary action because of their behavior. Additionally, residence hall staff members reserve the right to ask any non resident to leave the residence halls.

Room Damages – Reference SCC 4.02

It is the responsibility of the occupant(s) to pay for the replacement or repair of damaged property within a resident’s room or in areas adjacent to it (i.e., windows, doors, and suite study areas). Charges may also be incurred for not cleaning the room properly, failure to return the room to its original condition at checkout, or not returning one’s keys to Holly M or the area desk at check-out.

Roommate Agreement – Reference SCC 4.21

All residents are required to complete a roommate agreement. Resident assistants will use the roommate agreement to prevent and resolve roommate conflicts. The Roommate Agreement, once agreed upon and signed by all roommates and a Housing & Residential Education staff member, is considered a binding agreement. If roommate conflicts continues all roommates are encouraged to attend mediation with the Resident Life Coordinator or Assistant Resident Life Coordinator.

Smoking – Reference SCC 4.21

Smoking is not permitted on the USF Tampa campus except in those areas marked as designated smoking areas. This policy covers all buildings, property, parking lots, and grounds on the USF Tampa campus. To locate a designated smoking area, visit http://usfweb2.usf.edu/Adminsvc/smoking/docs/areamap.pdf. Electronic Cigarettes are prohibited in the residence halls.

Solicitation – Reference SCC 4.02 and 4.21

Solicitation, by organizations or individuals, for commercial or personal gain, is not permitted. If a person is found to be soliciting in the residence halls please report the person’s name and company to a Housing & Residential Education staff member immediately.

Sports within the Buildings – Reference SCC 4.09, 4.13, and 4.21

In the interest of personal safety and out of respect for the hall environment, sports of any nature are not permitted in the hallways, bathrooms, lobbies, elevators or other common areas of the building. This includes throwing any objects from or at a residence hall building. Examples of prohibited items include footballs, Frisbees, squirt guns and water pistols, Nerf guns, and sling-shots. Riding skateboarding, including longboarding, is prohibited.

Subletting – Reference SCC 4.02 and 4.21

A room may be occupied only by the student to whom it is assigned. This contract may not be re-assigned, and residence hall space may not be sublet to another person (Reference: Student Housing Contract).

Vandalism – Reference SCC 4.02

It is not acceptable to deface, damage, or destroy property, including but not limited to: personal property, bulletin boards, lounge areas, bathroom facilities, and other common areas.

Visitation – Reference SCC 4.21

Visitation is considered a privilege. A resident’s right to comfortably study, sleep, and have privacy in their room or apartment at any time takes priority over any resident’s ability to host a guest. A resident’s request for any guest to leave at any time must be honored. The safety and security of a comfortable environment could be compromised if unwanted guests are present, or if guests refuse to leave because they are visiting within posted visitation hours. Guests must be escorted by a resident at all times.

Visitation is defined as periodic visits of guests and does not encompass cohabitation in a room, suite or apartment as each space in university housing may be occupied only by the student to whom it is contracted. Residents are not permitted to loan keys or access cards to guests at any time. Only visitors of the same sex are permitted to spend the night and must have the explicit consent of the roommate. However, even with consent, no visitor may stay more than 3 nights in a 30-day period.

All residents will have the opportunity to vote for one of three guest visitation policy choices at the beginning of the Fall Semester.

  1. No guest visitation.
  2. Guest visitation between 10:00am and 2:00am, Monday through Thursday with weekend guest visitation beginning at 10:00am Friday and continuing until 2:00am Monday.
  3. 24 hours a day/seven days a week guest visitation. Visitation within student rooms must be determined by mutual agreement among roommates.
Weapons – Reference SCC 4.04 and 4.13

No weapons of any kind are permitted in any residential facility. Residents who bring anything deemed to be a weapon into the residence halls are subject to disciplinary action, including suspension of their housing contract.

Windows / Screens – Reference SCC 4.21

For your safety and security, the opening of windows is not permitted in the Andros Complex. Open windows also have a detrimental effect on the air conditioning for the building. Each window has been sealed to prevent water intrusion. In other buildings windows can be opened by residents; however, residents should keep personal security in mind. Windows may only be used as a means to enter and exit a building in an emergency. Window screens are never to be removed from the window.


Above is a non-inclusive list of some of the Housing & Residential Education policies, for more information on these policies and community rules, you can refer to the 2014-2015 Resident Handbook (PDF).